Record Printed Documents

What Is Print Activity Recording?

Print recording captures which documents employees print from company computers. It logs the document name, the application used, and the time of printing, giving your security team visibility into physical copies of digital information.

Sensitive information can leave an organization on paper as easily as on a USB drive. Recording print activity helps you detect when confidential documents are printed and by whom, supporting data-loss prevention and investigations.

Key Features of iMonitor EAM for print recording

iMonitor EAM records print activity on company computers, closing the gap between digital and physical data movement.

• Print logging — record every document printed from company computers.
• Document names — see which files were printed.
• Application context — know which program issued the print job.
• Time-stamped records — know when each document was printed.
• User attribution — identify who printed each document.
• Centralized reports — review print activity by user and time.
• Investigation support — use print records as evidence.

Who Uses Print Activity Recording?

Print recording is used by IT security teams, compliance officers, and HR investigators. It is valuable in organizations that handle confidential documents and need to track every copy of sensitive information.

Common Use Cases

Organizations use print recording to detect unauthorized printing of sensitive documents, support investigations, and demonstrate compliance. It is especially important in legal, financial, and healthcare settings.

Benefits for Your Business

Print recording extends your data-loss prevention to paper. You can see when confidential documents are printed and respond quickly if printing is unauthorized.

It also supports compliance and investigations. Time-stamped print records give you the evidence needed to understand who printed what and when. This record is especially valuable when sensitive documents are involved.

Best Practices for print recording

Successful print recording programs follow a few practical guidelines. Communicate your policy clearly so employees understand what is monitored and why. Review reports regularly rather than only during incidents, and use the data to coach and improve rather than to punish. Focus on trends and workflows instead of isolated events, and document your program so it stays consistent as your team grows. Managers who follow these guidelines see better adoption and more reliable results. These practices help organizations get the full value of monitoring while maintaining trust and fairness, and they keep the program defensible and consistent if questions ever arise.

Getting Started with print recording

Getting started is straightforward. Install the iMonitor EAM server, deploy the agent to employee computers, and the software begins recording print activity automatically. Review the reports and combine them with other monitoring data.

How iMonitor EAM Works

iMonitor EAM uses a small agent installed on each employee computer. The agent runs silently in the background and records activity without interrupting the employee's work. Collected data is uploaded automatically to a central database on your server, where managers can review it through the iMonitor EAM console.

Setup is straightforward. Install the server, deploy the agent to employee computers, and the system begins collecting data. A 15-day free trial lets you evaluate the software with your own team before you buy.

Once data is collected, managers review it through the iMonitor EAM console. More than 50 built-in reports summarize activity by user, department, application, website, and time period, and the data can be exported for further analysis or compliance documentation.

Because the agent is lightweight and runs silently in the background, employees can continue working without interruption while activity is recorded. This makes iMonitor EAM suitable for long-term deployment across a large organization, and the centralized database scales with your team without requiring additional infrastructure or complex configuration. Administrators can add or remove computers as the business changes.

Frequently Asked Questions

What does print recording capture?

iMonitor EAM records every document printed from company computers, including the document name, application, time, and user.

Why record printed documents?

Sensitive information can leave an organization on paper. Recording print activity helps prevent unauthorized printing and supports investigations.

Is print recording legal?

Yes, when used on company-owned computers with clear employee notification and a legitimate business purpose. iMonitorSoft recommends a documented policy.

Why Choose iMonitorSoft

iMonitorSoft has provided employee monitoring software for businesses since 2002. iMonitor EAM is used by thousands of companies, from small teams to large enterprises. It runs on all versions of Windows, including Windows Server, on macOS 10.8 and later, and on Linux Ubuntu, and it supports monitoring from a single location or across multiple offices. Every license includes one year of free version upgrades and ongoing technical support. Our support team is available to help with installation, configuration, and ongoing use, and we provide regular product updates and documentation to keep your monitoring program running smoothly.

Try iMonitor EAM free for 15 days to see how it can improve your organization.